Post by Jim A. Hall on Dec 14, 2011 21:46:58 GMT -6
The following is our initial draft of ETF Bylaws, which is subject to comments and suggestions by the members. Please contact the Moderator/secretary if you wish to propose any corrections, additions, or revisions. Thanks!
BYLAWS OF EXHIBITION TURKEY FANCIERS
Article I – Duties of the President
The president shall assume the duties of the Chairman of the Board of Directors. He/she shall be responsible for the execution of the Constitution and Bylaws and shall receive and process all proposals for their amendment. The president shall preside at all club meetings, call special meetings if requested by a majority of the Board, and appoint an Election Commissioner for the biennial election. He shall endeavor to see that all officers properly discharge their duties, take an active part in publicity, public relations, and other activities deemed necessary for the betterment of the Exhibition Turkey Fanciers (E.T.F.). The President may also serve as a District Director until a vacancy may be filed.
Article II – Duties of the Vice-President
The Vice-President shall serve as full voting member of the Board of directors. The Vice-President shall assist the President and act in his stead should the President be absent. The Vice-President may also serve as a District Director until a vacancy may be filed.
Article III – Duties of the Moderator/Secretary-Treasurer
The Moderator/secretary-treasurer shall serve as full voting member of the Board of directors. The Moderator/secretary-treasurer shall conduct club correspondence, collect and receive all monies due the organization, pay all bills undertaken by it, and keep a record of all financial and business transactions.
He/she shall provide an annual financial report to the membership via the newsletter; he shall also provide interim financial reports when requested by a majority of the Board. The Moderator/Secretary-Treasurer shall be custodian of all club records and be responsible for issuing a quarterly newsletter to all paid members detailing current and forthcoming organizational activities. All E.T.F. meets shall be processed by the Moderator/Secretary-Treasurer to ensure the proper reports and awards are completed and distributed. The Moderator/Secretary-Treasurer shall promptly surrender all files, monies, and other property owned by E.T.F. at the expiration of his/her term of office. The Moderator/Secretary-Treasurer shall moderate all E.T.F. forums. The Moderator/Secretary-Treasurer may also serve as a District Director until a vacancy may be filed.
Article IV – Duties of the Directors
The directors shall be responsible for actively promoting E.T.F. and its’ activities. They shall represent the organization and assist in planning and carrying out details of E.T.F. Meets at shows within their respective districts or geographical areas. Each director shall serve as an officer on the Board of Directors, have a vote in determining E.T.F. policies, and take an active part in the recruitment of new members.
Article V – Duties of the Board of Directors
The Board of Directors shall control the affairs of the organization at all times and remove from office any officer or member, upon majority vote of the Board, for misconduct or actions deemed harmful to the operation or reputation of E.T.F., or for failure to adequately perform the duties of his or her office.
Article VI – Duties of the Election Commissioner
An election commissioner shall be appointed by the president for each biennial election. He/she shall receive all ballots directly from the voting membership, tally the results, and promptly forward the results and the ballots to the Moderator/Secretary-Treasurer
Article VII – Organizational Meetings
No official E.T.F. meetings shall be held unless all members of the Board of Directors have received a minimum of thirty days notice. An annual meeting shall take place each year in conjunction with the National Meet whenever feasible. Said annual meeting shall be open to all members present.
Article VIII – The Election of Officers
Any member in good standing may submit a nomination of candidate(s) for the various offices. All nominees must be current members of E.T.F. at the time of nomination. Officers shall be elected every two years by means of an email ballot sent to each member. Said ballots shall be emailed by the Moderator/secretary-treasurer via the club newsletter in the fourth quarter of each election year. Ballots must be marked and USPS mailed to the election commissioner by the stated due date. Each election shall be completed and the new slate of officers declared by mid-December, and the new officers shall assume office on the first day of January following. No individual may hold more than one office concurrently, unless it is to fill the vacancy of a District Director.
Article IX – Poultry Show Meets
Any current member may request a meet sanctioned by E.T.F.; provided however, said member provides the names of at least three current members that expect to attend the show and exhibit one or more Turkeys. For purposes of the three minimum requirement, family members will count only if they hold a separate individual membership; family memberships will be counted as one member. Requests shall be submitted to the Moderator/secretary-treasurer in time for publication in the quarterly newsletter to be issued prior to the date of the show. Requesting members shall be responsible for securing the completed official E.T.F. Show Reports from the show secretary and seeing to it they are promptly submitted to the E.T.F. Moderator/secretary treasurer.
The annual National Meet shall coincide with the National Meet of the American Poultry Association.
The Exhibition Turkey Fanciers will give the Champion Turkey and Reserve Champion Turkey of a show a certificate, if at least 5 turkeys are shown. E.T.F. will give a Best of Variety and Reserve Variety Certificate if at least 5 birds are shown in the variety.
Article X – Interpretation of the Constitution and Bylaws
In any and all instances of dispute involving interpretation of the Constitution and Bylaws of Exhibition Turkey Fanciers, and on all other matters not specifically covered herein, a majority vote of the Board of Directors shall decide the issue. Such decisions shall be considered final and no appeals will be received.
Article XI – Amendments of the Constitution and Bylaws
Any proposal by a member(s) to amend or alter the Constitution and Bylaws of Exhibition Turkey Fanciers shall be submitted to the President of E.T.F. in written form. The president will submit the proposal to the Board of Directors who will then decide by majority vote whether to place the proposal before the membership for a vote. Proposals passed favorably by the Board shall be included on the ballot with the biennial election of officers to be voted upon by the membership at large. If adopted by a two thirds majority of voting members the amendment shall become effective on the first day of January following the election. The new amendment shall be provided to each current member as a supplement to the Constitution and Bylaws of the organization.
Article XII – Internet Based Organization
The Exhibition Turkey Fanciers shall be an Internet Based Organization. Thus all communications, Newsletters, Ballots, etc shall be conducted via the Internet whenever possible.
Article XIII – Membership
Membership shall be open to
Pending Article – Dissolution of Exhibition Turkey Fanciers
The Board of Directors of the Exhibition Turkey Fanciers shall have the authority to dissolve said Exhibition Turkey Fanciers only with a unanimous vote of the Board of Directors and only at a National Meet in a General Membership Session.
Upon dissolving of the Exhibition Turkey Fanciers, the Moderator/Secretary-treasurer shall deposit all remaining funds into the General operating Fund of the American Poultry Association immediately after making certain all debts are covered and cared for.
Pending Article – Liability of Officers and Members
The Officers and Members of Exhibition Turkey Fanciers shall not be held liable for any damages of any nature.
The Exhibition Turkey Fanciers is an Internet Based Poultry Breed Club and is not liable or responsible for any damages that may or may not occur at a club meet.
END OF E.T.F. BYLAWS
BYLAWS OF EXHIBITION TURKEY FANCIERS
Article I – Duties of the President
The president shall assume the duties of the Chairman of the Board of Directors. He/she shall be responsible for the execution of the Constitution and Bylaws and shall receive and process all proposals for their amendment. The president shall preside at all club meetings, call special meetings if requested by a majority of the Board, and appoint an Election Commissioner for the biennial election. He shall endeavor to see that all officers properly discharge their duties, take an active part in publicity, public relations, and other activities deemed necessary for the betterment of the Exhibition Turkey Fanciers (E.T.F.). The President may also serve as a District Director until a vacancy may be filed.
Article II – Duties of the Vice-President
The Vice-President shall serve as full voting member of the Board of directors. The Vice-President shall assist the President and act in his stead should the President be absent. The Vice-President may also serve as a District Director until a vacancy may be filed.
Article III – Duties of the Moderator/Secretary-Treasurer
The Moderator/secretary-treasurer shall serve as full voting member of the Board of directors. The Moderator/secretary-treasurer shall conduct club correspondence, collect and receive all monies due the organization, pay all bills undertaken by it, and keep a record of all financial and business transactions.
He/she shall provide an annual financial report to the membership via the newsletter; he shall also provide interim financial reports when requested by a majority of the Board. The Moderator/Secretary-Treasurer shall be custodian of all club records and be responsible for issuing a quarterly newsletter to all paid members detailing current and forthcoming organizational activities. All E.T.F. meets shall be processed by the Moderator/Secretary-Treasurer to ensure the proper reports and awards are completed and distributed. The Moderator/Secretary-Treasurer shall promptly surrender all files, monies, and other property owned by E.T.F. at the expiration of his/her term of office. The Moderator/Secretary-Treasurer shall moderate all E.T.F. forums. The Moderator/Secretary-Treasurer may also serve as a District Director until a vacancy may be filed.
Article IV – Duties of the Directors
The directors shall be responsible for actively promoting E.T.F. and its’ activities. They shall represent the organization and assist in planning and carrying out details of E.T.F. Meets at shows within their respective districts or geographical areas. Each director shall serve as an officer on the Board of Directors, have a vote in determining E.T.F. policies, and take an active part in the recruitment of new members.
Article V – Duties of the Board of Directors
The Board of Directors shall control the affairs of the organization at all times and remove from office any officer or member, upon majority vote of the Board, for misconduct or actions deemed harmful to the operation or reputation of E.T.F., or for failure to adequately perform the duties of his or her office.
Article VI – Duties of the Election Commissioner
An election commissioner shall be appointed by the president for each biennial election. He/she shall receive all ballots directly from the voting membership, tally the results, and promptly forward the results and the ballots to the Moderator/Secretary-Treasurer
Article VII – Organizational Meetings
No official E.T.F. meetings shall be held unless all members of the Board of Directors have received a minimum of thirty days notice. An annual meeting shall take place each year in conjunction with the National Meet whenever feasible. Said annual meeting shall be open to all members present.
Article VIII – The Election of Officers
Any member in good standing may submit a nomination of candidate(s) for the various offices. All nominees must be current members of E.T.F. at the time of nomination. Officers shall be elected every two years by means of an email ballot sent to each member. Said ballots shall be emailed by the Moderator/secretary-treasurer via the club newsletter in the fourth quarter of each election year. Ballots must be marked and USPS mailed to the election commissioner by the stated due date. Each election shall be completed and the new slate of officers declared by mid-December, and the new officers shall assume office on the first day of January following. No individual may hold more than one office concurrently, unless it is to fill the vacancy of a District Director.
Article IX – Poultry Show Meets
Any current member may request a meet sanctioned by E.T.F.; provided however, said member provides the names of at least three current members that expect to attend the show and exhibit one or more Turkeys. For purposes of the three minimum requirement, family members will count only if they hold a separate individual membership; family memberships will be counted as one member. Requests shall be submitted to the Moderator/secretary-treasurer in time for publication in the quarterly newsletter to be issued prior to the date of the show. Requesting members shall be responsible for securing the completed official E.T.F. Show Reports from the show secretary and seeing to it they are promptly submitted to the E.T.F. Moderator/secretary treasurer.
The annual National Meet shall coincide with the National Meet of the American Poultry Association.
The Exhibition Turkey Fanciers will give the Champion Turkey and Reserve Champion Turkey of a show a certificate, if at least 5 turkeys are shown. E.T.F. will give a Best of Variety and Reserve Variety Certificate if at least 5 birds are shown in the variety.
Article X – Interpretation of the Constitution and Bylaws
In any and all instances of dispute involving interpretation of the Constitution and Bylaws of Exhibition Turkey Fanciers, and on all other matters not specifically covered herein, a majority vote of the Board of Directors shall decide the issue. Such decisions shall be considered final and no appeals will be received.
Article XI – Amendments of the Constitution and Bylaws
Any proposal by a member(s) to amend or alter the Constitution and Bylaws of Exhibition Turkey Fanciers shall be submitted to the President of E.T.F. in written form. The president will submit the proposal to the Board of Directors who will then decide by majority vote whether to place the proposal before the membership for a vote. Proposals passed favorably by the Board shall be included on the ballot with the biennial election of officers to be voted upon by the membership at large. If adopted by a two thirds majority of voting members the amendment shall become effective on the first day of January following the election. The new amendment shall be provided to each current member as a supplement to the Constitution and Bylaws of the organization.
Article XII – Internet Based Organization
The Exhibition Turkey Fanciers shall be an Internet Based Organization. Thus all communications, Newsletters, Ballots, etc shall be conducted via the Internet whenever possible.
Article XIII – Membership
Membership shall be open to
Pending Article – Dissolution of Exhibition Turkey Fanciers
The Board of Directors of the Exhibition Turkey Fanciers shall have the authority to dissolve said Exhibition Turkey Fanciers only with a unanimous vote of the Board of Directors and only at a National Meet in a General Membership Session.
Upon dissolving of the Exhibition Turkey Fanciers, the Moderator/Secretary-treasurer shall deposit all remaining funds into the General operating Fund of the American Poultry Association immediately after making certain all debts are covered and cared for.
Pending Article – Liability of Officers and Members
The Officers and Members of Exhibition Turkey Fanciers shall not be held liable for any damages of any nature.
The Exhibition Turkey Fanciers is an Internet Based Poultry Breed Club and is not liable or responsible for any damages that may or may not occur at a club meet.
END OF E.T.F. BYLAWS
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